Parsing & Extraction
📄

Multi-Format Support

Upload UNFI remittance advice PDFs or KeHE Excel exports from K-Solve — RemitParse handles both natively. No conversion, no reformatting. Just upload and go.

UNFI PDF · KeHE Excel
🔍

Hybrid Extraction Engine

For PDFs, RemitParse combines table extraction with line-by-line text parsing to catch every transaction — even rows that fall outside standard table structures across multi-page documents.

Multi-page · Format-resilient
⚡

Auto-Calculated Discount Lines

Early payment discounts and prepaid invoice discount calculations are handled automatically — think KeHE's netted early payment discount or UNFI's prepaid invoices. Lines that would take manual calculation appear in your grid ready to code.

EPD · Prepaid Discount · Settlement Offset
🔄

Prepayment Settlement Matching

UNFI prepaid invoices are automatically matched against their corresponding settlement invoices and flagged correctly so your reconciliation stays clean without manual cross-referencing.

Auto-matched · Nature auto-assigned
Coding & Editing
🧠

Auto-Coding

Learns from your exports. After coding a distributor's remittance once, RemitParse pre-fills Type and Context fields on future uploads — matched by invoice pattern, description, and frequency. Color-coded confidence indicators (green / yellow / orange) show exactly how certain each suggestion is. Hover any cell to see the reason. Edit any cell to clear the highlight. Your values are never overwritten.

Growth · Pro
📊

Excel-Like Grid Editing

Your transactions load into a familiar spreadsheet interface. Click any editable cell to activate it — dropdowns for Type and Nature, inline text for Period and Context. Tab between cells like you would in Excel.

Click to edit · Tab to navigate
⚡

Bulk Edit Across Rows

Check any number of rows and apply Type, Context, and Period to all of them at once — one action, done. No clicking through each row individually. Ideal when a single check has 10 deductions that all belong to the same retailer and period.

Multi-row · Type · Context · Period
📋

Copy, Paste & Fill Down

Select cells and copy-paste values just like in Excel — including pasting across multiple rows at once. Right-click any cell to fill its value down through your selection. Ctrl+Z and Ctrl+Y undo and redo any edit. It behaves exactly like the spreadsheet you already know.

Copy/paste · Fill down · Undo/Redo
🏷️

Custom Deduction Type Mapping

Define your own deduction types — Shortage, Spoilage, MCB Chargeback, EDLP, whatever your chart of accounts uses. Map each type directly to your ERP's Deduction Items or Products so exports post without any manual lookup.

Maps to QBO Products/Services
🏢

Customer Defaults with Class & Location

Class and Location dimensions fully supported. Set defaults for each customer so every new remittance pre-fills automatically. You're only touching the exceptions, not re-entering the same values every time.

Per-customer presets · QBO Class & Location
🔀

Sub-Customer & Parent-Child Routing

Retailers like Walmart remit for multiple banners (Walmart, Sam's Club) in a single check. RemitParse supports parent-child customer relationships — route deduction rows to the correct sub-customer automatically based on QBO invoice matching, with per-sub-customer Class and Location defaults. Each sub-customer gets its own credit memo and payment line in QBO, keeping your books clean without manual splitting.

Split routing · Sub-customer defaults · Walmart / Sam's Club
✏️

Full Row-Level Control

Deductions spanning multiple expense types? Split a single invoice line into as many rows as needed — each coded independently. Add rows your accounting requires, or delete rows that don't belong. The final export reflects your books, exactly.

Split · Add · Delete rows
📝

Auto-Generated QBO Memo

Every transaction gets a structured memo built from Period, Deduction Type, Invoice #, and Context — auto-concatenated as you code. Finance, Sales, and Auditors all get what they need from one field.

Auto-concatenated · All stakeholders covered
✅

Built-in Reconciliation Check

RemitParse extracts the total paid directly from the remittance and checks it against your coded transactions in real time. You see the difference — ideally $0.00 — before you export. No more discovering a missed line after it's already posted.

Real-time · Catches errors before export
Cash Application & QuickBooks Integration
🔗

Direct Payment Posting to QuickBooks

Connect QuickBooks Online and post the full cash application in one click — credit memo, repayment invoices, and payment all created atomically. No manual entry, no clicking around QBO. If anything fails, RemitParse rolls back automatically so nothing is left orphaned in QBO. Available on Growth and Pro plans.

Growth & Pro · CM + invoices + payment
🔍

Invoice Matching & Reconciliation Modal

Before posting, RemitParse pulls your open invoices from QBO and auto-matches them to the remittance by invoice number. A live reconciliation formula — cash + credit memo = invoices + repayments — must balance before you can confirm. Apply pre-existing credit memos to close gaps. Review, adjust, confirm. Available on Growth and Pro plans.

Growth & Pro · Auto-match · Live recon
📤

CSV Export Options

Export a Credit Memo CSV , a Payment CSV , a Repayment Invoice CSV, or a full Grid Export with every field for your own records. All available from the CSV Export dropdown, or Ctrl+E for a quick grid export.

All plans · CM · Payment · Repayment · Grid
👁️

Export Preview

Before downloading, preview exactly what your credit memo will look like — every line item, amount, and memo field shown in a formatted table. Catch mistakes before they hit QuickBooks. Click the eye icon on any row or use the preview button in the toolbar.

All plans · Eye icon · Preview before export
✅

Duplicate Detection & Post Confirmation

After posting to QuickBooks, a confirmation banner shows links directly to the payment and credit memo in QBO. If you try to post a remittance that's already been sent, RemitParse detects the duplicate at upload time and warns you — before the invoice match modal, before anything is created.

Growth & Pro · Duplicate warning · Post confirmation
📒

Journal Entry Import

Upload a CSV or Excel file to post Journal Entries directly to QuickBooks Online. Download your Chart of Accounts as a reference, fill out the template, and upload. A preflight review resolves every line against your actual QBO accounts and entities before anything posts — with inline fixes for accounts, entity names, and amounts, all without going back to your file. Balanced entries only. Available on Growth and Pro plans.

Growth & Pro · CSV & Excel · Inline review & fix
🔄

Restore Session

Close the tab mid-session and pick up exactly where you left off. RemitParse automatically saves your work in progress — coding, row edits, and all — so nothing is lost between sessions. Reload the app and restore with one click.

Auto-save · Restore on reload · All plans

Distributor & Retailer Support

RemitParse is built around the actual file formats distributors and retailers send. We add new formats based on customer demand.

UNFI KeHE Walmart Costco Target BJ's HEB Ace Hardware Davidson Specialty Foods Kroger More coming — request yours →

Ready to see it in action?

Start your free 30-day trial — no credit card required.

Get Started Free →