From remittance to posted payment — in one session.
Upload your distributor remittance, match open invoices against QuickBooks, code deductions, and post the full cash application — all without touching QBO directly.
This is the actual RemitParse interface — a live UNFI remittance with 44 rows loaded, deductions being coded, and the payment ready to post.
| # | Inv. Date ▲ | Invoice # ⇅ | Description ⇅ | Gross ⇅ | Disc ⇅ | Net ⇅ | Nature ⇅ | Period ⇅ | Type ⇅ | Class ⇅ | Context ⇅ | Preview | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Early Payment Discount | -$2,814.47 | -$2,814.47 | -$2,814.47 | Deductions | 02/2026 | Early Payment Discount | Grocery | |||||
| 2 | Prepaid Discount 2% | -$1,026.00 | -$1,026.00 | -$1,026.00 | Deductions | 02/2026 | Early Payment Discount | Grocery | |||||
| 3 | Prepayment Settlement Offset | $1,770.12 | $0.00 | $1,770.12 | Deductions | 02/2026 | Early Payment Discount | Grocery | |||||
| □ | 4 | 02/12/26 | OT7815423PTYTOPSMKTS | -$336.49 | $0.00 | -$336.49 | Deductions | 01/2026 | Scans | Grocery | Tops | ||
| □ | 5 | 02/12/26 | OT7815433PTYTOPSMKTS | -$320.04 | $0.00 | -$320.04 | Deductions | 12/2025 | Retail Ads | Grocery | Tops | ||
| ☑ | 6 | 02/12/26 | OT7837503PTYAHOLD | -$864.80 | $0.00 | -$864.80 | Deductions | 01/2026 | EDLP | Grocery | Ahold | ||
| ☑ | 7 | 02/13/26 | OT7848893PTYWINDIX | -$642.86 | $0.00 | -$642.86 | Deductions | 12/2025 | Scans | Grocery | WinDix | ||
| ☑ | 8 | 02/13/26 | OT7848903PTYWINDIX | -$58.28 | $0.00 | -$58.28 | Deductions | 01/2026 | Retail Ads | Grocery | WinDix | ||
| □ | 18 | 11/10/25 | INV36893CBPB | Repayment | $3,448.60 | $68.97 | $3,379.53 | Repayment | Grocery | ||||
| □ | 20 | 02/09/26 | INV39607 | $2,565.00 | $51.30 | $2,513.70 | Invoices Paid | Grocery | |||||
| □ | 21 | 02/09/26 | INV39619 | $9,058.50 | $181.17 | $8,877.33 | Invoices Paid | Grocery |
From remittance to posted payment.
Select your customer and upload
Choose the customer from your saved profiles, then upload their remittance advice — PDF or Excel. RemitParse reads every line, every page, every format variation automatically.
Match invoices — RemitParse reconciles against QBO
On Growth and Pro plans, RemitParse pulls your open invoices directly from QuickBooks and auto-matches them to the remittance. Review matches, apply any pre-existing credit memos, and confirm — the live recon formula shows exactly how cash, deductions, and invoices balance before you post anything.
| Remit Invoice # | Remit Amount | QBO Invoice # | QBO Balance | Status |
| INV39607 | $2,565.00 | INV39607 | $2,565.00 | ✓ Matched |
| INV39619 | $9,058.50 | INV39619 | $9,058.50 | ✓ Matched |
| INV36893 | $3,448.60 | INV36893 | $3,448.60 | ✓ Matched |
Code deductions — RemitParse learns as you go
Your transactions appear in an Excel-like grid you already know how to use. Click any cell to edit — dropdown menus for Type, Class, and Location, inline text for Period and Context. On Growth and Pro plans, Auto-Coding pre-fills Type and Context fields based on your own export history. The more you use it, the less you have to type.
Post to QuickBooks — one click does it all
Growth and Pro plans post the credit memo, any repayment invoices, and the payment directly to QuickBooks Online in one operation — no manual entry, no clicking around QBO. Starter plans export ready-to-import CSVs. Either way: reconciled and done.
Memo
Invoice
Applied
Online
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